"Supporting the Nationwide Community of  Charitable Aviators
Flying to Help Others"



We sent out Air Care 2009 conference news in our last newsletter.  We are also leaving the conference information here so you can see what you missed!


Air Care 2009 National Conference

April 17-18, 2009

Hilton President Kansas City

Hosted by:
AFC with R_Color.jpg

You and your Colleagues are cordially invited
to join many other leaders in Public Benefit Flying
at Air Care 2009!

Each year the Air Care Alliance holds its AIR CARE national conference to bring together those most involved in public benefit flying. Attendees enjoy learning from, sharing knowledge with, and building relationships among their peers from across the country.

Why attend? You will join other leaders and staff members of many public benefit flying groups who believe that we all benefit from the goodwill and mutual support gained from working together and learning from one another. And we have fun doing it!

Here are a few of the accomplishments from our past conferences:

 • developed goals for improved understanding of volunteer pilot operations by the public,

 • initiated appropriate treatment of our activities by FAA and other regulatory agencies,

 • discussed how to improve our scheduling systems,

 • encouraged all groups to develop emergency preparedness programs,

 • completed a campaign for an international call sign,

 • worked with the AOPA Air Safety Foundation for a guidebook and video improving safety of our pilots' flight operations,

 • clarified liability and insurance issues,

 • shared information on how to best conduct media and public information campaigns,

 • learned about the unique ways each group's volunteers help those in need,

 • and - announced our work with the National Aeronautic Association to create the first ever National Public Benefit Flying Awards for volunteer pilot groups and volunteers.

This year we will continue these discussions, focusing especially on creating proactive campaigns for enhanced safety for our volunteer pilots and their passengers, learning methods for responsibly handling critical situations in order to preserve the goodwill we have all worked so hard to build, and working together to represent all our groups and the world of public benefit flying at EAA AirVenture 2009 and beyond.

Please review the conference schedule and information below. You will quickly learn why you will benefit from joining us at Air Care 2009!

Schedule of Events

Additional Speaker and Session Details will follow

FRIDAY    Pre Conference Social and Sightseeing Events:

9:00 am- 4:00 pm   TOUR A: 
                99s International Forest of Friendship and
                Amelia Earhart Birthplace and Home,

                Atchison, KS
(Lead by AFC Reps-Limited to 6-8 people)
http://www.ninety-nines.org/fof.html and www.ameliaearhartmuseum.org

               1:00-4:00 pm           TOUR B: 
               Airline History Museum,
               Charles B. Wheeler Downtown Airport, Kansas City, MO

               see:  http://www.airlinehistory.org/

               1:00-4:00 pm          TOUR C: 
               National WWI Museum at Liberty Memorial, Kansas City, MO


 and/or:    All Day Friday        EXPLORE KANSAS CITY: 
               There are hundreds of shopping and attraction opportunities for you to explore on your own. 
               Or, just take some time to catch up with colleagues and friends at one of the many
               restaurants within walking distance of the hotel. 

               Please visit the following websites for ideas: 

               www.experiencekc.com and www.visitkc.com and www.powerandlightdistrict.com

 FRIDAY EVENING                  

              5:00-7:00 pm        Opening Reception and Registration  

              Mezzanine overlooking the beautiful historic lobby

              7:30-9:30 pm        Dinner with Friends on your own at
              one of the many new restaurants within a block
or two of the hotel. 

SATURDAY MORNING   Aztec  Ballroom  

              7:00-8:00 am        Registration and Breakfast Buffet

 8:00-8:45 am        Welcome and Introductions

8:45-10:00 am     Safety Discussion with Bruce Landsberg,

              Executive Director and President,
AOPA Air Safety Foundation
 An exploration of safety issues affecting Public Benefit Flying, including
              recommendations for procedures and programs enhancing the safety of

              volunteer pilot flight operations.

10:00-10:30 am    BREAK

 10:30-11:45 am   Crisis Management Panel: When Destinations Aren’t Reached

              Featuring representatives sharing their first-hand experience of handling

              essential crisis
response operations, internal and external communication,
              and human resources management.

              Noon-1:00 pm    NETWORKING LUNCH BUFFET

 AFTERNOON   Aztec Ballroom 

             1:00-1:30 pm        Purpose and Vision of the Air Care Alliance
             Meet the current ACA officers and board members and discuss with them
 ACA's key activities and future direction. Explore how ACA might better
             serve and enhance the mission of your organization as well as the service
             all groups provide to the public at large.

1:30-2:00 pm        Annual Membership Meeting and Election of Board Directors

2:00-2:45 pm        “Fly for Life” feature at EAA AirVenture 2009 in Oshkosh, Wisconsin
            Learn how your organization is being recognized and promoted at the largest aviation event in

            the United States
, and discover the excellent volunteer and public outreach opportunities
            available for you and your group's volunteers.

            2:45-3:00 pm        BREAK

3:00-4:00 pm        BREAK-OUT SESSIONS

  Kansas Room      Group A:  Discussion on Leveraging Different Aircraft Types
(Light Sport, Experimental, Helicopters, Corporate, etc.)

  Aztec Ballroom    Group B:  Legislative Initiatives Affecting Public Benefit Flying
   Discuss laws and regulations on the horizon that may be critical in helping or hindering
                             the future of Public Benefit Flying.and your volunteer pilots' ability to fly in support
                             of our communities and those in need.
 DSC03846-small.JPG (128825 bytes)

              FINAL GENERAL SESSION     Aztec Ballroom     

             4:00-5:00 pm        Local Fundraising in Tough Economic Times
A series of best-practice presentations on local proposal tips,
             special event management, major gifts, and direct mail.

             5:00-5:15 pm        Day Sessions Closing Remarks


             6:30-7:00 pm        Social Hour and Cocktails

7:00-9:00 pm        Closing Banquet, with Special Entertainment




    We will meet at the prestigious and beautifully restored

Hilton President Hotel 
         1329 Baltimore
         Kansas City, MO 64105

Hotel cutoff date has been extended!
Reservations must be made by Tuesday,
March 27, 2009 
        To receive the heavily discounted room rate of
$115/ night plus tax mention: "Air Care Alliance".
Call:       1-800-HILTONS or 816-221-9490
        (Rate is available nights of 4/16/09 – 4/18/09 until 3/17/09.)
        or Visit:     www.presidentkansascity.hilton.com

The Hilton President Kansas City hotel is located within the new Power and Light Entertainment District.  The historically renovated hotel is just steps from dozens of restaurants as well as the Sprint Center, Convention Center, theatre district, business and financial districts.  The hotel features 213 totally renovated guest rooms and suites with all modern amenities, and at the same time keeping the classic charm of the 40's. All rooms feature wired and wireless high-speed Internet access, spacious work desk with two line phones and spacious luxury bathrooms.  The complimentary hotel business center is available to conference attendees and guests 24-hours a day. The Walnut Room at the Hilton President Kansas City hotel provides breakfast and the Drum Room & Lounge provides lunch and dinner seven days a week as well as live entertainment on Friday and Saturday evenings. Room service is also available. Additional amenities include bellman, valet/self parking and a fitness center.



Commercial:                      Kansas City International Airport (MCI)19 miles NW of hotel


www.visitkc.com (Click on “Getting Around”)

General Aviation:            Charles B. Wheeler Downtown Airport (MKC)1.6 miles N of hotel


At Executive Beechcraft mention that you will be meeting with
Angel Flight Central in order to receive a fuel discount and
assistance with ground transportation to the hotel.

 RESERVE YOUR PLACE in TWO EASY STEPS:  Hotel and Conference.

1)         HOTEL RESERVATION by March 27 for conference rate

Hotel cutoff date has been extended!
You must make your hotel reservations at the Hilton President Hotel directly by March 27, 2009!

Call:   1-800-HILTONS or 816-221-9490 or Visit:  www.presidentkansascity.hilton.com
Discounted Room Rate:  $115/ night plus tax (Mention: Air Care Alliance)
(Rate is available nights of 4/16/09 – 4/18/09 until 3/17/09.) 

2)         CONFERENCE REGISTRATION requested by April 3

Please print out, complete, and send the following AIR CARE 2009 Registration Form with payment by April 3, 2009

The Conference Fee of $60 per person includes the Friday evening Opening Reception as well as breakfast and lunch on Saturday.  The Closing Banquet tickets are $40 per person.

Contact Name:     _______________________________________________________________________________


Group(s) and/or Affiliation(s):          _________________________________________________________________


Phone: _____________________      Email Address:     __________________________________________________

Please list attendees, check mark the activities for each attendee, and circle his or her choice of meal.


Tour A

Tour B

Tour C

Friday Reception

Saturday Conference

Saturday Reception & Banquet







Beef / Fish / Chicken







Beef / Fish / Chicken







Beef / Fish / Chicken







Beef / Fish / Chicken


#__________          @ $60/person REGISTRATION FEE                             =  $___________

Includes Friday Reception, Saturday Breakfast, Break and Lunch Buffets

#__________          @ $40/person BANQUET TICKET                                =  $___________

TOTAL ENCLOSED:                                                     $_________

Mark Payment Method:

  [ ] Check Payable to Angel Flight Central/Air Care 2009


  Credit Card:               [ ] VISA        [ ] MasterCard    (no other credit cards are accepted)

Card Number        ___ ___ ___ ___     ___ ___ ___ ___     ___ ___ ___ ___     ___ ___ ___ ___

Expiration Date    MM / YYYY  ______ / ___________

Print Name as shown on Card      ____________________________________________________

Billing Address    ____________________________________________________________

City________________________________ State______ Zip___________

Signature               ____________________________________________________________

Please print, complete, and send your AIR CARE 2009 Registration Form and payment by April 3, 2009 to:

AIR CARE 2009 Registrar
            c/o Angel Flight Central
            10 Richards Road
            Kansas City, MO 64116

Fax:  816-421-2409

For Late Registration Call 816-421-2300, ext. 204
Email:  wings@angelflightcentral.org   

We all look forward to seeing you and your group at Air Care 2009!



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